𝘌𝘟𝘗𝘌𝘙𝘐𝘌𝘕𝘊𝘌 𝘛𝘏𝘌 𝘉𝘌𝘚𝘗𝘖𝘒𝘌 𝘋𝘐𝘍𝘍𝘌𝘙𝘌𝘕𝘊𝘌
Desi wedding travel
DESI WEDDING TRAVEL PLANNING
Every flight, room and transfer for your wedding week, from the first Mehndi to the last airport drop-off.
We know what your wedding week asks of travel
One wedding, several events, guests from three continents
A desi wedding is not one day. It is a Mehndi, a Haldi, a Sangeet, the Baraat, the ceremony and a reception, often across three or four days, with two families and a few hundred guests landing from different cities and countries.
Your planner makes each event beautiful. We make sure everyone gets there: the right flights from Toronto, London, New York or Delhi, enough rooms for both sides of the family, and transfers timed to the event schedule so nobody misses the ceremony because of a late shuttle.
Guests flying in from everywhere
Flight research and booking across countries and time zones, with arrivals planned around the first event. Guests can book their own flights, or we can book for them (booking fee applies).
Room blocks for both families
Hotel and resort blocks sized for a multi-day wedding, with clear release dates and rooming lists we keep current.
Transport for every event
Airport arrivals, hotel to venue shuttles and late-night returns after the Sangeet, all matched to your planner's timeline.
Your wedding week, day by day
We plan travel around every event
Tap through a typical wedding week to see what happens at each event and what our team takes care of behind the scenes.
The celebration
Guests land over a day or two from different countries. Families find each other in the lobby, and the aunties start asking which room everyone is in.
What we handle
We track every flight, meet guests at the airport, get families checked in close together, and work with the hotel so the welcome bags your planner prepares are waiting in each room.
The celebration
Henna for the bride and the women of the family, music, chai and plenty of food. Usually a relaxed afternoon by the pool or in a garden.
What we handle
Shuttles from each hotel to the venue, timed so the bride and her family arrive first and guests are settled before the henna starts.
The celebration
Family members apply turmeric paste to the couple, often in the morning and often at the hotel, because everyone gets messy.
What we handle
A morning transport plan for guests staying at other hotels, and requests for late checkouts or day rooms where families need them.
The celebration
The big night: choreographed family performances, music, and both sides competing on the dance floor.
What we handle
Evening shuttles out and late-night returns, so nobody is waiting for a car at one in the morning.
The celebration
The groom arrives with his family in a procession of dhol and dancing, followed by the ceremony: the pheras around the sacred fire, the Anand Karaj at the gurdwara, or the Nikah.
What we handle
Guest transport to the Baraat starting point and the ceremony venue, with early, seated arrivals for elders. The horse, the dhol and the route stay with your planner.
The celebration
Dinner, speeches, and your first dance as a married couple, often with guests who flew in just for this night.
What we handle
Evening transfers for reception-only guests, plus accessible or ground-floor rooms for elders so the night ends easily.
The celebration
Goodbyes, leftover mithai, and guests heading home or on to a holiday.
What we handle
Airport transfers by flight time, late checkouts where possible, post-wedding trips for guests who want to stay, and your honeymoon.
Every family's events are different. Punjabi, Gujarati, Sikh, Muslim, Tamil, Bengali and interfaith weddings each have their own order and traditions. We build the travel plan around yours.
Our role and your planner's role
Two teams, one celebration
Your desi wedding planner runs the festivities. Our travel concierge team runs the travel. We stay in close contact with your planner so the event timeline and the travel plan never drift apart.
Your desi wedding planner
Runs the festivities
- Venues and design for every event
- Mandap, stage and decor
- Catering and menus for each function
- Mehndi artists, hair and makeup
- DJ, dhol players and Sangeet performances
- Coordination with your pandit, granthi or imam and the flow of the ceremony
- The Baraat itself: the horse or car, the dhol and the route
- Event RSVPs, seating and the run of show
- Day-of coordination at every event
Our travel concierge team
Runs the travel
- Hotel and resort room blocks, contracts and rooming lists
- Flight research and booking for guests across countries and time zones
- Airport arrivals, transfers and meet-and-assist for elders
- Shuttles between hotels and every event venue
- One point of contact for every guest travel question
- Entry and visa requirements explained, so guests know what to apply for and when
- Pre and post wedding trips for guests, and your honeymoon
- 24/7 travel support during the wedding week
Working together, all the way throughWe share the guest list, the event timeline and the shuttle schedule with your planner, and check in regularly so arrivals, room counts and transport always match the plan.
Hotel contracts built for a desi wedding
We ask the questions hotels bury in the fine print
Most hotels are used to a 120-guest wedding with one event. Yours has five events, two families and a Baraat that may need to cross the hotel’s own driveway. Before you sign, we confirm what the property will actually allow: a Baraat with dhol on the grounds, a sacred fire for the pheras, music past 11pm for the Sangeet, outside caterers and their fees, and vegetarian and Jain menus for the guests staying with them.
We also check the numbers that can cost your family later: attrition clauses, release dates and minimum-night rules. Your room block should be large enough for both sides of the family without leaving you to pay for rooms nobody booked.
- ✓Baraat and fire permissions confirmed in writing
- ✓Attrition terms kept low
- ✓Rooms paid by the hosts and rooms paid by guests, in one block
- ✓Suites held for parents and elders near the event spaces
Let's get started
Begin with a private consultation
Tell us about your wedding: the destination you have in mind, how many events, and roughly how many guests are traveling. We will walk you through how room blocks, guest flights and event transport would work for your wedding week, and how we work alongside your planner.
✓ Complimentary consultation · ✓ One dedicated travel advisor · ✓ Your planner kept in the loop
Wedding travel planning is quoted to your guest list and events
Desi wedding travel
Questions couples ask us first
The things brides, grooms and their parents usually want to know before we start. If yours is not here, ask us on your consultation.
Do we still need a desi wedding planner if we work with you?
Yes. Your planner handles the events themselves: venues, decor, the mandap, catering, entertainment, vendors and the flow of each ceremony. We handle the travel: flights, room blocks, transfers and guest travel questions. The two roles fit together, and we stay in regular contact with your planner so nothing falls between them.
Our planner is based in India (or in our home city). Can you work with them?
Yes. We work across time zones all the time. We set up regular check-ins with your planner and share a current rooming list, guest arrival schedule and shuttle plan, so their event timeline and our travel plan stay matched.
Can you book flights for guests coming from the US, Canada, the UK and India?
Yes. We research and book flights for guests across countries and time zones, and plan arrival windows so families land close together before the first event. Flight research is complimentary and a booking fee applies when we book flights for a guest.
Do you handle visas for our guests?
We explain the entry and visa requirements for your destination, including options like the Indian e-Visa or OCI for weddings in India, and tell guests when they should apply. Guests submit their own applications, since we cannot apply for visas on anyone’s behalf.
How do room blocks work for a wedding that runs three or four days?
We negotiate group rates with the hotel or resort for every night of your wedding week, across the room categories your families need. Guests book within the block using their own payment, and we track pickup, release dates and the rooming list so you are never chasing it yourselves.
Can the bride's side and the groom's side stay at different hotels?
Yes. We can set up separate blocks or separate wings, then plan shuttles from each hotel so both families arrive at every event on time.
Can you arrange transport for the Baraat?
We arrange guest transport to the Baraat starting point and to the ceremony venue, timed to your planner’s schedule. The horse or car for the groom, the dhol and the procession itself are booked by your planner, and we coordinate the timing with them.
Our grandparents need extra help. What can you arrange?
We request wheelchair and meet-and-assist service at the airport, accessible or ground-floor rooms close to the lifts, and early, seated arrivals at each event so elders are comfortable all week.
Where do desi couples usually choose for a destination wedding?
Popular choices include Mexico and the Caribbean, Thailand and Bali, Turkey, Italy and Portugal, and India itself, especially Udaipur, Jaipur and Goa. The right fit depends on your guest count, the flight time for most of your guests, and each venue’s rules for things like the Baraat and the sacred fire.
How far in advance should we start planning travel?
For a larger wedding, 12 to 18 months ahead is ideal. Room blocks for popular dates go early, and international guests need time for visas, leave from work and good fares.
Can guests with different budgets be accommodated?
Yes. We can hold a range of room categories within your block and suggest nearby options at different price points, so every guest has a comfortable choice without leaving the group.
How much does travel planning for a desi wedding cost?
Our planning fee is based on your group size, destination, number of events and the scope of coordination. We share it with you after the consultation, before any work begins.
What happens if something goes wrong during the wedding week?
Our team is on call 24/7 during your travel dates. Delayed flights, missed connections, room issues and transfer changes come to us, not to you or your parents.
